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tokevmur
14th November 2008, 08:42 AM
Hi I need some info on securing sensitive information via email.

A colleague and I are exchanging emails and I need some way of password protecting Word documents or pdf that I send to him so that others can't read them.

He's using Windows XP with Word and I'm on Leopard with Word vX, Pages.

Is there a cheap way of me sending info to him as pdfs or Word documents that I could encrypt or put a password on?

Thanks

thorevenge
14th November 2008, 09:00 AM
I know you can encrypt them when printing as a PDF in Word - and I am pretty sure thats a Leopard feature with regards to PDF printing but I honestly haven't tried it.

You could also created a password protected archive and use that (ie passworded RAR or something).

Vapours
14th November 2008, 03:13 PM
You could create an encrypted disk image (with Disk Utility), and put your files in that. I've done that several times.

forgie
14th November 2008, 03:17 PM
You could create an encrypted disk image (with Disk Utility), and put your files in that. I've done that several times.
Unfortunately that won't work with windows.

Piratbyran
14th November 2008, 03:18 PM
How about encrypted rar or 7zip archives?

Huy
14th November 2008, 03:20 PM
Print to PDF.

It has security options:
http://img222.imageshack.us/img222/1171/picture1up6.png

chrism238
14th November 2008, 03:49 PM
Print to PDF.

It has security options:....And then don't tell anyone about this (http://www.versiontracker.com/dyn/moreinfo/macosx/25797), which I've used successfully many times.

As with all things security related, first identify your enemy and their abilities.

elnewb
14th November 2008, 03:56 PM
Both .doc/.docx and .pdf have password capabilities.

tokevmur
14th November 2008, 04:40 PM
Both .doc/.docx and .pdf have password capabilities.

Where? How do I access this?

The only thing I've found today that will work is 'Compress Files 3.0' about A$42

Why does my XP friend seem to have this capability built into the OS and Mac doesn't?

Thanks

tcn33
14th November 2008, 04:44 PM
In Word it's Preferences > Security.

http://img.skitch.com/20081114-dh944qptcb9wfr4tyu8m442taq.preview.jpg (http://skitch.com/toby/5ug5/picture-1)
Click for full size (http://skitch.com/toby/5ug5/picture-1) - Uploaded with plasq (http://plasq.com)'s Skitch (http://skitch.com)

In Preview it's Save As... > Encrypt.

http://img.skitch.com/20081114-kwp1wjh5yk1dwfb4e13hy2n4wd.preview.jpg (http://skitch.com/toby/5ugh/picture-2)
Click for full size (http://skitch.com/toby/5ugh/picture-2) - Uploaded with plasq (http://plasq.com)'s Skitch (http://skitch.com)

edit: although now I think about it, encrypt is probably not what you want.
edit2: wait, yes it is. when you save it asks for the password.

tokevmur
14th November 2008, 05:02 PM
tcn33 and the others who've contributed to this post - thank you very much! Problem solved.

JimWOz
14th November 2008, 05:04 PM
And then don't tell anyone about this (http://www.versiontracker.com/dyn/moreinfo/macosx/25797), which I've used successfully many times.

As with all things security related, first identify your enemy and their abilities.

Yep, that works brilliantly with .pdf files. I use it to bust up some electronic Magazines so I can extract the articles I want to archive or show a colleague. It will fully unsecure a .pdf file, enabling printing, copying or extracting, if any or all of those have been protected.

BoxDog
17th November 2008, 05:28 PM
I recommend this (http://www.truecrypt.org/). Create a new container, put your files in it, and send the container back and forth. Or use this (http://www.getdropbox.com) instead.