View Full Version : Restricting received messages in Entourage

7th February 2007, 11:26 AM
I've done this before, but now I've forgotten how to do it ... how do I block mail streaming from an Exchange server to Entourage?
E.g., I only want to receive mail from xxxx.edu.au and from persons listed in my address book: how do I get Entourage to block everything else?
Reason is that I'm working from home on a dial up connection and the Entourage-Exchange link takes up 5 hours to synchronise and receive buckets of unwanted mail.
This makes it impossible to run any kind of decent correspondence.
Compare with gmail on dial up: it sends and receives new mail in seconds.
MS could learn a hell of a lot from Google.


PS: Most of the crap is from the mailer-demon telling me that my vacation message has not been received and that's because it goes out to every spammer sending me mail ... so of course it's undeliverable! What a stupid system!

7th February 2007, 12:11 PM
Anyone out there?
Please help!
I've been downloading now for nearly 10 hours and there's still junk to be received.


7th February 2007, 12:15 PM
Sorry, can't remember off the top of my head - and the macbook is unaccessible from work.


7th February 2007, 12:22 PM
That's a real difficult nut to crack, as Entourage will sync with the Exchange Server... for... well forever - as far as I know. Best might be to switch "off" Entourage, until someone's free here.

Sorry - I'm on the run too.


7th February 2007, 12:24 PM
If you're at work, maybe you could check Outlook.
Clockwork reckons it's identical in function with Entourage.
Hope I'm not asking too much!


7th February 2007, 01:33 PM

Looking at Outlook 03 here is the setting

Go to Tools/Email Accounts/View or Change Existing/Select Account/Change/More Settings/Remote Mail

And then change to filter to receive only certain items remotely.

You may need to translate this on Entourage - I will try another box at home and see if I can find the Entourage specific path for you.

EDIT: Can't seem to find anything in Entourage 04 that matches the Outlook 03 settings.

Anyone else perhaps?

8th February 2007, 09:17 AM
Yep, I tried searching most of those terms in the Entourage help thing.
Looks like the two are not as similar as Clocky has it (in another thread).
Thanks for looking though.
Damn thing's still happening.


8th February 2007, 09:24 AM
Outlook 2003 has a feature that lets you download only headers. Is there something similar on Entourage?

8th February 2007, 09:58 AM
Had a good look around and couldn't find anything.
That would be a cool option.
Can anyone find it?


8th February 2007, 10:14 AM
One thing I have found is under Tools/Junk Email protection.
The option of "Exclusive" there looks promising.
But it looks like it should be handled with extreme care -- so any advice on how best to use it would be very helpful.


8th February 2007, 01:34 PM
Well - to put it another way - the two Apps are very very similar, yet naturally they are not exactly the same. They are the same to a point.

Now the last time this cropped up, it really did my head in trying to work it out - ie: solve the problem, and in the end, the answer was - that although Entourage certainly has the fascility to deal with an Exchange Server, it will continually sync with it... forever - and as far as I know, there appears to be no way around that problem.

The query was bounced around to numerous others, and Eudora was also singled out as an e-mailer that has problems with an Exchange Server... which naturally begins to vastly wittle down our choices! I do not see Apple Mail coping with it - and that's kinda the last bastion, however - I will re-research the matter, and attempt to provide a useful answer.


PS: And yes - Universities make it damn difficult for the Apple user - as it all revolves around Windows OutLook Express.

8th February 2007, 02:40 PM
Okay - firstly - have you updated Office 2004 to the latest 11.3.3 Update (http://www.microsoft.com/mac/downloads.aspx?pid=download&location=/mac/download/Office2004/Office2004_1133.xml&secid=4&ssid=32&flgnosysreq=True) ?

Secondly, have a look here (http://www.microsoft.com/mac/default.aspx?pid=exupsp2).


9th February 2007, 11:37 AM
Still haven't completely solved this problem.
However, I've improved performance by setting the junk mail option to "Exclusive" (see above, post #10) and also setting up a spam folder as a sub-folder of my inbox.
For instructions on how to do this, see:
Previously the Exchange server was sending spam to "Deleted Items" in "Folders on My Computer" and this was taking a fair bit of download time.
The infinite syncing problem hasn't gone away but reducing spam traffic improves performance to some extent.
Thanks to ClockWork for his pm discussions on this.


9th February 2007, 12:07 PM
The other possibility - for the SPAM - which I know is a bit of a lame one, yet can certainly be of assistance to people really being bombarded something awful, is to purchase an anti-spam Application - like:

POPmonitor 2.1.3 (http://www.popmonitor.com/) or Spamfire 2.23 (http://www.versiontracker.com/php/dlpage.php?id=14336&db=mac&pid=25367&kind=&lnk=http%3A%2F%2Fwww.matterform.com%2Ffiles%2FSpam fire_223.dmg).

These Apps are stand-alones and work outside of the e-mail collection App. They tend to all work the same way too.

Essentially, one activates these before activating one's e-mailer, and it lets you see inside the server as to what's about to hit your Inbox. You can then mark out certain nasties for the antispam Application to remember as "not friendly" and it will either block and delete them, or in the case of Spamfire, block and delete them with the option to turn all that SPAM back to its originating server - a revenge element, yet the basic function is for these kinds of Applications to slowly "learn" what is friend and what is foe, in a variety of ways - from Internet Headers, to content.

They are far from great as any Applications go, yet for instance I have recommended them to users who are receiving something like 3,000 a day - 500 per hour - and through the user carefully teaching the antispam Application which messages to block & delete, they've managed to vastly minimise their problems.

I am not certain if this will help though.


10th February 2007, 01:28 PM
Someone also recommended this:
But Exchange seems not to be happy with pine.
Will check out cw's ideas also and report on how they go.